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What Business Contracts Does

Once a routed Requisition has reached Business Contracts, Business Contracts will:

• Review the Requisition for completeness
• Assign the Requisition to a Contract Analyst
• E-mail the name of the Contract Analyst to the Requisition initiator
• Collect any missing information
• Coordinate any additional required reviews/approvals
• Review/edit other party's agreement or purchase order (if provided), or prepare our own agreement as the Contract document
• Get agreement reviewed and approved by involved parties
• Get agreement signed by appropriate signatories
• E-mail the agreement number to the Requisition initiator
• Send copies of fully executed agreement to involved parties
• Establish a DaFIS Purchase Order/Business Agreement (PO) to pay the invoices against

Depending upon workload, a basic business agreement takes a minimum of three days to three weeks to complete, once the Requisition has been assigned to an Analyst. More complex transactions may take from six weeks to three months.

As soon as you receive your copy of the agreement, read it over carefully. Make sure it is correct, as this may be your last chance to get something clarified. Be sure you understand what you need to do, like receiving invoices, making payments, submitting reports, or notifying Business Contracts if something is wrong.

After the contract is issued, Business Contracts will keep in touch with the department business contact listed on the Requisition. Forty five (45) days before the expiration of any agreement, a status check e-mail will be sent to the original Requisition initiator to ascertain if the process is working, if the agreement needs revision or an extension, or if the work is completed.

Review the information in the How Do I Guide on Purchasing Agreements for complete instructions on making payments against an agreement.

Initiate a DaFIS Change Purchase Order/Business Agreement (CO) referencing the Purchase Order/Business Agreement number. The CO should specify all the necessary revisions to be made to the agreement. The CO will route through DaFIS for all necessary approvals, including the Contract Analyst who processed the original contract, for review and action.