Purchasing Decision Chart

ORDER TYPE	DESCRIPTION	COST LIMITS*	METHOD(S) USED	ORDER PLACED BY	POLICY
Low-value Purchases (<$4999*) Open Vendor (OV)	Orders of supply items up to the departmental delegation level ($4,999*); Excluded Items not allowed	$4,999 per vendor per day	· Departmental Purchase Order (DPO) · Purchasing Card ·UCD Buy	Department	350-21
Non-delegated Purchases	Supplies orders totaling over $4,999*; all equipment items, services, and Excluded Items	None	1. Department initiates a Requisition (PR) 2. Purchasing creates a Purchase Order/Business Agreement (PO) from the PR	Purchasing	350-25
Repair Orders (RO)	Repairs of equipment or supplies, not otherwise available through UCD services or established maintenance agreements	$4,999 per vendor per day	Departmental Repair Order (DRO)	Department	350-21
University Agreements (D3, M3)	Negotiated agreements for systemwide, campuswide, or departmental use. Items may be supply, service or equipment.	Specific to each agreement	·Departmental Purchase Order (DPO) referencing the agreement number · UCD Buy	Department
Published Materials (U3)	Published and copyrighted materials, including periodicals and electronic media.	None	· Departmental Purchase Order (DPO) · Purchasing Card	Department	350-21

ORDER TYPE

DESCRIPTION

COST LIMITS*

METHOD(S) USED

ORDER PLACED BY

POLICY

Low-value Purchases (<$4999*)
Open Vendor (OV)

Orders of supply items up to the departmental delegation level ($4,999*); Excluded Items not allowed

$4,999
per vendor per day

· Departmental
Purchase Order
(DPO)
· Purchasing Card
·UCD Buy

Department

Non-delegated Purchases

Supplies orders totaling over $4,999*; all equipment items, services, and Excluded Items

None

1. Department initiates a Requisition (PR)

2. Purchasing creates a Purchase Order/Business Agreement (PO) from the PR

Purchasing

Repair Orders
(RO)

Repairs of equipment or supplies, not otherwise available through UCD services or established maintenance agreements

$4,999
per vendor per day

Departmental Repair Order (DRO)

Department

University Agreements
(D3, M3)

Negotiated agreements for systemwide, campuswide, or departmental use. Items may be supply, service or equipment.

Specific to each agreement

·Departmental Purchase Order (DPO) referencing the agreement number
· UCD Buy

Department

Published Materials
(U3)

Published and copyrighted materials, including periodicals and electronic media.

None

· Departmental
Purchase Order
(DPO)
· Purchasing Card

Department

* Total price including tax and freight/shipping/handling charges.

Payments: All payments on the above purchases are made on a DaFIS Vendor Invoice (VI) document.

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